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Executive Administrator



Minnetonka, MN, USA
Posted on Tuesday, October 3, 2023

Ostra Cybersecurity is hiring an Executive Administrator to provide administrative support for our company leaders, ensuring that they can effectively accomplish company initiatives and goals.

Ostra Cybersecurity combines best-in-class tools, proprietary technology, and exceptional talent to deliver Fortune 100-level protection for businesses of all sizes.

The Executive Administrator reports to the Founder and will organize their communications and calendar, as well as general office management and other administrative duties.

Job Type: Part-Time, 15-20 hours a week, ideally in office daily

Job Location: On-site in our Minnetonka office

At Ostra Cybersecurity, problem-solvers with an entrepreneurial spirit can thrive in a positive environment designed for those wanting to make a difference. We value innovation, leadership, and talent development – not corporate mediocracy. Our team knows how to go the extra mile, stay engaged, and keep a sense of humor even when doing hard things.

As an Executive Administrator, you will:

·       Provide administrative assistance such as managing and responding to communications, calendar appointments, and organizing meetings.

·       Maintaining comprehensive and accurate records and documentation.

·       Serve as the primary contact for the company, including greeting and establishing relationships with all employees and external partners.

·       Manage sensitive matters with the highest level of confidentiality and discretion.

·       Maintain office inventory, reordering, and tracking supplies as necessary.

·       Manage information flow in a timely manner.

·       Organize company-wide communications, meetings, and events.

·       Manage employee access and hardware needs.

·       Assist in the implementation and management of office policies.

·       Other duties as assigned.

Who You Are:

·       Excellent verbal and written communication skills.

·       Time management and the ability to meet deadlines.

·       Creative problem-solving and decision-making skills.

·       Proactive task management.

·       Ability to prioritize and anticipate executive and office needs.

·       Highly organized and self-motivated.

What You Bring:

·       4+ years of administrative experience.

·       Proficiency in Microsoft Office.

·       Experience with SmartSheet or Adobe is a plus.

·       Knowledge of administrative and clerical procedures and systems.

·       Previous experience in the IT or Cyber Security fields is a bonus.

For more information about our company, visit www.ostra.net.